We're a leading financial institution, a key player in the Maltese market and part of a highly diversified multi-national group of companies. Employing a team of 270 employees, the Bank offers a full range of lending and savings solutions to both personal and business customers. We strive to offer a highly personalised service through our network of thirteen retail branches spread across the Maltese Islands.
We're a team of inspired people who believe that opportunities start with a conversation.
Duties and responsibilities
The person in this role is expected to support the Human Resources Unit, assisting with employee records, documentation from onboarding to offboarding, and HR processes while contributing to the effective running of the HR function.
You are responsible to:
• Provide administrative support to the Human Resources function, ensuring accuracy, confidentiality, and compliance with internal policies and procedures;
• Assist with the coordination and administration of training sessions, including scheduling, attendance tracking, and follow-ups;
• Maintain accurate and up-to-date training records and employee development documentation;
• Support the recruitment process by coordinating interviews in a timely manner and liaising with candidates and hiring managers as required;
• Manage and monitor the HR service desk (staff queries), ensuring queries are logged, tracked, and responded to within agreed timelines;
• Accurately update and maintain employee vacation leave, sick leave, and attendance records in the HR system, ensuring data integrity at all times;
• Handle employment registrations and updates with Jobsplus and assisting in uploading work permit applications;
• Maintain and update employee records and HR documentation in line with data protection and confidentiality requirements, such as supporting in drafting letters, contracts and administer probation reviews;
• Provide first-line administrative support to employees and management on routine HR queries, escalating matters where appropriate;
• Assist with the preparation and organisation of HR documentation, reports, and correspondence;
• Assist in vetting of prospective employees and government funds like Investing in Skills & Maternity Trust Fund;
• Support HR initiatives and projects as required, ensuring attention to detail and adherence to deadlines; and
• Carry out other HR-related administrative duties as assigned by line management from time to time.
Competencies and experience
• have a strong ethical approach;
• have excellent communication and interpersonal skills;
• be able to work both as part of a team and independently;
• be flexible and able to adapt to changing priorities and requirements;
• be capable of meeting strict deadlines;
• Possess strong analytical and numerical skills, with a high level of attention to detail and a meticulous approach;
• have strong organisational and planning skills;
• problem solving skills; and
• possess good Microsoft Office application skills mainly in the use of Excel and Word.
• Possess a minimum of an A-Level standard of education or a diploma level 4 related to business and finance;
• Having previous experience in a similar role is considered an asset.
What we Offer
BNF Bank plc is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.